Discover the Best Practices for Effective Time Management

Being productive at work, taking good care of yourself, finding time on your family and friends, and following the news might be overwhelming. To thrive on this fast-paced world, you would like an efficient time management strategy. 

Eglė Abišalienė, our Head of Learning and Development, and CEO Daugirdas Jankus organized the Time Management & Effectiveness training and shared their suggestions and tricks on making every minute of your time count.

Why Does Time Management Matter?

Time management refers to planning your time before beginning to do a task. This manner, you may control how much you spend on specific tasks to work more efficiently.  

Effective time management tools and practices can provide a big selection of advantages in each personal and skilled life:

• Improve performance. Time management helps you give attention to necessary tasks by avoiding time-consuming distractions. Consequently, you may produce better-quality work without worrying about meeting the deadline. 

• Reduce stress and boost confidence. Prioritizing and giving yourself enough time to perform tasks reduces stress. Consistently ending every day to-do lists is a large motivator that may drive people to further improve various skills. 

• Turn out to be more trustworthy. Managing your time properly makes you a more reliable and trustworthy worker, helping you achieve your profession goals. 

Know What Matters Most

Effective time management comes easier to some people than others, but everyone can develop habits to enhance it. Nevertheless, doing so requires certain knowledge and the best tools. 

We’ve got recently had a workshop on Time Management & Effectiveness. Eglė Abišalienė, Head of Learning and Development, shared how you can consistently accomplish your most significant tasks amidst urgencies and interruptions while keeping your energy levels high.

Prioritize Tasks and Communicate Clearly 

Before prioritizing tasks, discover your short and long-term goals related to work and private life. This can bring a way of direction, helping you choose where to shift your attention. 

“As Stephen Covey said: “Schedule the large rocks, don’t sort the gravel.” Use the Eisenhower matrix to prioritize the tasks, reflect on how much time every day activities take, and have a look at what’s stealing your time. After all, you’ll need much courage to inform others that you simply won’t have the option to do certain tasks,” explained Eglė. 

Remove Distractions 

In accordance with Eglė, it is important to eliminate distractions and declutter your environment, including your desk, email, and desktop. The cleaner the environment and thoughts, the more room for brand new ideas and tasks. 

“Multitasking brings distractions, mistakes, and stress. That’s why it is best to take one step at a time – schedule time to envision communication channels, use categories and rules, and take away all notifications, pop-up signs, and sounds. Try shutting the phone to maximise time spent on a considerable project. You don’t all the time should be connected; you may schedule an element of the day to get back to people, reply to emails, and return calls,” emphasized she. 

Maintain Discipline 

Once you might have the principles to follow, you’ll spend less time deciding what to work on or procrastinating and do the necessary work as a substitute. To take care of this discipline, Eglė shared a number of methods price trying. 

“David Allen, in his book “Getting Things Done” talks concerning the 2-minute rule, which implies that you simply either tackle a brand new task for the time being or schedule it for later. Nevertheless, context may be very necessary when deciding whether to use the two-minute rule. Some people find the Pomodoro technique more helpful – 25 minutes of concentration, 5 minutes break. Every 4 Pomodoros – you are taking an extended break. And, after all, the well-known Eat the Frog technique, which advises doing the toughest or most unpleasant tasks first,” shared Eglė Abišalienė. 

Find The Right Methods 

Daugirdas Jankus, CEO at Hostinger, shared his experience and gave useful suggestions and tricks on being more practical with time management:

Attending to Know Yourself

While all tools and methods are good, it’s worthwhile to know your strengths and weaknesses to seek out those that be just right for you. 

“I exploit the Zone of Genius questionnaire – this permits me to know more context, self-assess what I’m doing positive or mistaken, and which tasks I don’t like doing. I also know exactly what hours I’m most efficient in the course of the day, and I exploit those to make an important decisions,” says Daugirdas. 

He also shares that among the best sources for self-development is Principles by Ray Dalio, because it guides you to maintain discipline and honesty with yourself and others. 

Batching tasks 

To address a lot of tasks, Daugirdas uses batching. He allocates a number of days for certain kinds of tasks, because it helps keep concentration and do more in less time. 

“I get loads of latest information throughout the day; I move it to other platforms, to not deviate from the work I’m doing on the time, but to have the option to return to it later. For our company, having a full Learning day helps recharge, improve current skills, and learn latest ones. I highly recommend it to others,” highlighted Daugirdas Jankus. 

He shared that several techniques help him address a high volume of data every day: archiving old tabs every day, keeping the browser tidy, and using a reader app that helps to gather and batch readings, making it easy to return to them. 

Planning Is the Key 

The worst strategy to jump right into a day is with out a clear idea of what it’s worthwhile to get done. 

While unexpected events will come into the day, you’ll still be more productive with a plan. Daugirdas uses planning tools for his every day skilled and private life. “I start my day by checking all of the tasks, as I mark almost every little thing from my meetings to long-term goals and even present ideas for my mother. It helps me to see the larger picture and prioritize those tasks. Every Friday, I plan the following week and allocate time for an important tasks,” shares Daugirdas. 

Small Steps – Big Results

As we reflect on task prioritization techniques, time management suggestions, and the art of claiming no, it’s necessary to keep in mind that there’s no one-size-fits-all solution. Tailoring the following pointers to suit your lifestyle and goals is important. 

Daugirdas and Eglė agreed that incorporating at the least one or two time management methods and tools into the routine can define the way you conquer tasks, as small changes can result in big results.